AvoGuide · inclusions and exclusions in a quote
Inclusions, exclusions and RFIs: writing a takeoff that avoids variations
Many variations start as a scope gap: something nobody wrote down. A takeoff that lists its inclusions, exclusions, assumptions and open questions (RFIs) next to the quantities lets you price the gaps or clarify them before the quote goes out — and gives everyone the same record of what was priced.
Why scope gaps become variations
When the drawings don’t say, someone decides — usually on site, after the price is agreed. For domestic building work in Queensland the QBCC requires a variation to be put to the home owner in writing and agreed in writing before the work starts, describing the change, the date it was requested, any delay, and the change in price or how it is worked out. A written scope at quote time makes that conversation short.
Assumptions: heights, finishes, extents
Write down every decision the drawings didn’t make: ceiling heights where no section shows them, unsized doors, the level of finish, whether the garage is lined. An assumption you wrote down is a price you can defend.
Exclusions that matter for plasterboard and painting
- Garage, alfresco, porch and external soffits.
- Waterproofing and membranes.
- Tiling and tile preparation.
- Feature finishes and Level 5 areas unless listed.
- Work caused by later drawing revisions.
RFIs: ask before the tender closes
An RFI is a question the drawings don’t answer. Rank them by what they could cost — a missing ceiling height on the main living area matters more than a robe door size — and send them early.
Template
| Section | Example line |
|---|---|
| Included | Walls and ceilings, both levels, as measured, by board type |
| Excluded | Garage ceiling; external soffits; waterproofing |
| Assumption | Ceiling height 2.7 m where no section shows it |
| Assumption | Unsized internal doors 820 × 2120 mm |
| RFI (high) | Ceiling height over living not shown — please confirm |
| RFI (low) | Robe door sizes not scheduled |